MINUTES FROM GA MEETING 10.14.11
The meeting was called to order at 7:34 p.m. by President Joyce Lynch. A quorum was present. There were 31 individuals in attendance.
Member Services: Jim Linn
The following were introduced as new members, returning members and visitors: Jana Lee Contreras and her friend McAnn, Bob Frinzell and Myra, Allen Carue, Jessica,
Monthly star party at Mansfield Dam will be 10/28. Information will be sent out on the Yahoo group. Go to groups.yahoo.com and search for the AAS.
Motion to approve minutes was made by Jim Spigelmire, seconded by Mark Lyon.
Officer and Chair reports:
Communications: Jim Spigelmire
We’re working on bringing the Yahoo groups to forums on the websites for special interests, geographical, etc. We are also looking to load photos and other documents to the website.
Outreach: Events will be listed on the website, but here is what is currently on the agenda for October.
20th star party at Mills Elementary School, 21st, Planetarium Night in Manor, 22nd Members Only party at COE, 29th public star party at COE.
Equipment: Mark Lyon for Darron Spohn
Scope loaner program – Goal is to put easy to learn and use scopes with “newer” members so they can start observing. Scopes may be loaned for 4-6 months with an option to buy; collateral will be required, and mentoring will be available through the Member Services committee. Scope will come with eyepieces, a finder, atlas, moon filter, planisphere, Messier book, and a red flashlight. (Total cost: $800). This is an expenditure over $500 to start the program, but we will get the scopes paid for through the sale of some old equipment. The net cost to the club is $0. Jim Spigelmire moves to authorize the initial expenditure to start the program, seconded by Terry Phillips. Motion passes.
Old business: Proposal for contributing to the Austin Planetarium at the corporate membership level.
Jim Spigelmire: We have an opportunity to help; education and bringing astronomy to the public is in our bylaws. We can’t do it ourselves except on dark clear nights. The Planetarium and their equipment are another possible way we can work with the public. Once the facility is built, it could be a future meeting place for us. Many people likely wonder why the city’s astronomical club do not support the Planetarium financially. $1000 a year is a reasonable expense.
Steve Bosbach: This could be done at an individual. Is a corporate membership reasonable for a non-profit? Are there any other levels available? This is too much money for one expenditure.
Dawn Davies: We have access to their mobile planetarium twice a year. We attend events with them but do not service their events. Our financial help would send thousands of school children through the mobile planetarium. There is an individual, a family, and a corporate level membership only. It also allows us with additional advertisement through their events. We have had a discussion with the planetarium about creating another membership level, but that is not going to happen at this time.
Mark Lyon: Having 16% of our annual budget committed to this is high. We could give them $200 from our funds and put a “donate to” button on our website, and once we get $1000, then we could write a check for the membership.
Mark Florian: The membership is $1000 per year? Yes, but we are only committed to this one year if the vote passes, and we can reexamine each year to decide if we wish to continue the corporate membership?
Joyce Lynch: We are talking 16% of our budget, not 16% of our bank account (which is considerably more).
Motion on the floor: Club to make entire $1000 donation. 13 for, 7 opposed. The motion passes.
Jim Spigelmire: We should consider also donations to other astronomy-friendly organizations. We could do this through the website. We don’t need to move or vote now, but just think about it. Mark Lyon: We support the Dark Sky Association currently. Joyce Lynch: Steve Bosbach is our new Dark Sky Association representative.
Steve and Joyce Barrett: We lost our home in the Bastrop fire. The club has not only offered to help us in a lot of ways but also gave us a donation of financial support. We were very touched; thank you so much!
Presentation: Video – The City Dark (84 minutes) It is 6 chapters.
There being no further business, the meeting was adjourned at 9:15 p.m.